Any request for refund of contributions already donated to Médecins Sans Frontières New Zealand (MSF) by a donor will be considered and determined on a case by case basis. Refunds will be returned to the bank account originally debited.
When a request for a refund is received, an assessment of the reason given for the refund request will be undertaken by a member of the Supporter Relations team. The following reasons will usually be considered favourably:
- An error has been made by MSF;
- A donor's banking details are fraudulently obtained and used;
- MSF has received a donor's details in error;
- A donor has previously requested that regular debits be cancelled, however the debits have continued. The refund will be to the maximum of the last debit amount unless a donor can provide proof of the original cancellation request;
- MSF may refund on grounds on financial hardship – however this will be to the maximum of the last debit amount.
Where a situation does not fit into the above criteria the Supporter Relations Manager will consult with the Head of Fundraising to resolve the matter.
In all instances MSF will not refund past the current tax year, unless there are special circumstances that are agreed with the Supporter Relations Manager and/or the Head of Fundraising.
If a donor is not satisfied with the outcome of the decision to refund, a further request can be escalated to the Head of Finance and Administration by letter or e-mail.
If it is agreed that a refund is to be made a donor will be refunded within ten working days of the decision.